Office Services Assistant

Sector: Junior Secretary Jobs, Office Secretary Jobs

Ref: RR2010166

Posted on: 23 Jan 2012   |   Expires on: 23 Mar 2012

Recruiter: Fritz Recruitment

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Type: Permanent / Full Time

Location: Brighton, East Sussex

Salary: £15,000 - £17,000

A role has just become available for an Office Services Assistant to work in a Brighton based office. You will report directly to the Office Manager and will be responsible for fulfilling a range of administrative and office duties. You will join an established Office Services team and will be provided with the opportunity to learn on the job.

Job Description

Duties and Responsibilities

  • Facilities management
  • Carrying out compliance checks
  • Liaising with external suppliers and internal staff
  • Responsible for opening and sorting daily incoming post
  • Collecting and distributing the post
  • Responsible for franking outgoing post ready for collection
  • Keeping accurate post room weekly statistics
  • To help with the move of office furniture as and when required
  • Ordering of stationery supplies and other office supplies
  • Involved in recycling products

In addition to the duties and responsibilities listed, the job holder may be required to perform other duties as reasonably assigned by the Manager from time to time.

Requirements

The idea candidate will have:

  • Excellent knowledge of Microsoft Word and Excel
  • Solid experience of facilities management within an office based environment
  • Exposure to Visio would be beneficial
  • Strong communication skills both verbal and written
  • Excellent customer service skills
  • Ability to liaise with people at all levels
  • Strong attention to detail
  • Logical and methodical
  • Good team player
  • Excellent time management / organisational skills
  • Reliable, motivated, resilient, flexible and adaptable
  • Trustworthy with an element of confidentiality
  • Ability to work to deadlines and to work well under pressure

Candidates will be educated to GCSE calibre or equivalent. Any exposure to insurance would be beneficial for this role; however, it is not essential.

Due to the amount of CVs we receive we will only be able to contact you if your application is successful.

Fritz Recruitment does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.