Polish Bilingual Secretary

Sector: Bilingual Secretary Jobs

Ref: RR2010160

Posted on: 31 Mar 2012   |   Expires on: 30 May 2012

Recruiter: Fritz Recruitment

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Type: Permanent / Full Time

Location: Sheffield, South Yorkshire

Salary: £12.00 - £15.00 per hour

Our Client is a major EU Regulatory Body responsible for science-based recommendations on quality, safety and efficacy of medicines and disseminating information to the public throughout the EU. They are currently recruiting for a Polish Bilingual Secretary with fluency in English to work in their offices based in Sheffield.

Job Description

This is a fantastic opportunity to work in a truly cosmopolitan organisation offering a sociable and professional environment with excellent working conditions (37.5 hour working week), great benefits, ongoing training and professional development.

The roles as Polish Bilingual Secretary will start on a temp basis usually for approx. 6-12 months with a possibility of becoming permanent on a contractual basis, or continuing on a long-term temporary basis.

Duties and Responsibilities

Full secretarial support including:

  • Preparation and finalisation of documentation in Polish, implementing linguistic changes from Member States.
  • Preparation of first draft of assessment reports relating to administrative information.
  • Formatting and PDF of documents for specialised group.
  • Organisation of large, international formal meetings, expert meetings, preparation and follow-up of meetings, including the co-ordination of other related activities.
  • Arranging logistics with Conference Services including availability of meeting rooms, invitations, photocopying and distributions of documents; agendas, attendance at meetings and minute-taking.
  • Extensive travel arrangements and expenses.
  • Preparation of correspondence.
  • Telephone and email liaison internally and with delegates, stakeholders, agents and pharmaceutical companies.
  • Typing and sending of memos, filing of letters, answering telephone calls, etc.
  • Preparation of presentations / slides for internal / external meetings and conferences.
  • Entering paper information for the whole sector into the in-house database.

Requirements

  • Fluency in English and Polish.
  • Proven secretarial experience, ideally in a team environment.
  • UK based secretarial experience is highly desirable.
  • Strong attention to detail and ability to prioritise.
  • Time management and organisational skills.
  • Excellent communication and interpersonal skills.
  • Proactive self-managers with a sense of urgency.
  • Good MS Office skills with advanced MS Word for formatting and editing of documents, good typing skills (min 45 wpm).
  • Candidates should be EU passport holders and educated to A level equivalent standard (copies required).

Due to the amount of CVs we receive we will only be able to contact you if your application is successful.

Fritz Recruitment does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.

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