Temporary Bilingual Secretary

Sector: Admin Secretary Jobs, Bilingual Secretary Jobs

Ref: RR2010120

Posted on: 23 Jan 2012   |   Expires on: 23 Mar 2012

Recruiter: Fritz Recruitment

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Type: Temporary / Full Time

Location: City of Edinburgh, Edinburgh

Salary: £10 to £15 per hour

A vacancy has just become available for a Temporary Bilingual Secretary with fluent Danish to work on a contract position for a major EU organisation based in the City of Edinburgh. This is a fantastic opportunity for to work in a truly cosmopolitan organisation offering a sociable and professional environment with excellent working conditions, great benefits and ongoing training.

Job Description

The contract is initially for 3-6 months with a possibility of becoming permanent on a contractual basis, or continuing on a long-term temporary basis.

Duties and Responsibilities

  • Full secretarial support including typing and sending of memos, filing of letters, answering telephone calls, etc.
  • Preparation and finalisation of documentation in Danish, implementing linguistic changes from Member States.
  • Preparation of first draft of assessment reports relating to administrative information.
  • Formatting and PDF of documents for specialised groups.
  • Preparation of correspondence between the Marketing Authorisation Holder, Standing Committee Members and the European Commission.
  • Telephone liaison with pharmaceutical companies.
  • Organisation of formal meetings, expert meetings, preparation and follow-up of meetings, including the co-ordination of other related activities and for arranging logistics with Conference Services including availability of meeting rooms, photocopying and distributions of documents.
  • Preparation of presentations / slides for internal / external meetings and conferences.
  • Preparation and follow-up of travel itineraries including completion of relevant forms, travel arrangements, hotel accommodation, expenses etc.
  • Entering paper information for the whole sector into the in-house database.

Requirements

  • Fluency in Danish with excellent written and spoken English.
  • Proven secretarial experience, ideally as an admin secretary.
  • Experience in a scientific, pharmaceutical or medical environment is highly advantageous.
  • Good MS Office skills with advanced MS Word for formatting and editing of documents, good typing skills (min 45 wpm).
  • Excellent communication, time-management and organisation skills, ability to work to deadlines and prioritise. Must be strong team-players!

Candidates should be EU passport holders and educated to minimum A-Level equivalent standard. Candidates will be required to provide a copy of their school leaving diploma or degree before their application will be considered.

Due to the amount of CVs we receive we will only be able to contact you if your application is successful.

Fritz Recruitment does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.